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Privacy Policy

We value your trust. Learn how Shri Mahakal Institute collects, uses, and safeguards your personal information.

No Data Selling
AES-256 Encrypted Storage
14 Days Response Time
May 2026 Last Reviewed

Overview & Data Controller

The Shri Mahakal Institute ("Institute", "we", "us", "our") is committed to protecting the privacy and security of personal data shared with us by our students, prospective students, faculty, staff, alumni, and website visitors. This Privacy Policy explains what data we collect, why we collect it, how it is used, and the rights available to individuals whose data we hold.

The Shri Mahakal Institute acts as the data controller for all personal information collected through our website, learning management systems, student information systems, and direct communications. Our registered address serves as the point of legal contact for all data-related enquiries.

This policy applies to all individuals who interact with the Institute, including current and prospective students, enrolled participants in executive education programs, faculty and staff members, alumni, research participants, and general website visitors. It does not apply to the internal processing practices of third-party platforms we may link to.

Scope: This policy covers data collected via our website, application portals, email communications, telephone enquiries, campus visits, online learning platforms, alumni networks, career services, and any other channel through which you provide us with personal information.

Data We Collect

We collect only the data necessary to provide educational services, administer our programs, comply with applicable laws, and support our academic mission. The categories of data we collect include:

Category Examples Collection Method
Identity Data Full name, date of birth, gender, photograph, government-issued ID Application forms, enrollment registration
Academic Data Prior education records, transcripts, test scores, academic performance, grades, course selections Application materials, academic records systems
Contact Data Email address, phone number, home address, emergency contact details Application, enrollment, student portal
Professional Data Employment history, current employer, job title, professional achievements, references Application forms, resume/CV submissions
Financial Data Payment records, scholarship awards, financial aid applications, bank account details Fee payments, financial aid forms
Attendance & Participation Class attendance, campus access logs, event participation, library usage Learning management system, campus systems
Technical Data IP address, browser type, device information, login credentials, learning platform activity Website usage, LMS analytics
Communications Data Email correspondence, support tickets, academic advising notes, career counseling records Direct communications with faculty and staff
We may collect sensitive data with your explicit consent: Disability or accommodation needs (to provide accessibility services), diversity data for equal opportunity monitoring, health information (for student wellness programs or reasonable accommodations), and disciplinary records as required by educational regulations.

How We Use Your Data

We use collected data strictly for the purposes described below. We do not sell, rent, or trade personal data to third parties for marketing or commercial purposes.

1
Admissions Processing: To evaluate applications, verify academic credentials, conduct interviews, assess candidate suitability, communicate admission decisions, and manage enrollment procedures.
2
Academic Administration: To register students in courses, track academic progress, maintain student records, process grades, issue transcripts and certificates, and manage graduation requirements.
3
Educational Delivery: To provide access to learning platforms, deliver course materials, facilitate online and in-person instruction, administer assessments, and support collaborative learning activities.
4
Financial Management: To process tuition payments, manage scholarship and financial aid programs, issue refunds, maintain billing records, and pursue overdue fees where necessary.
5
Student Support Services: To provide academic advising, career counseling, mentorship programs, alumni networking, placement assistance, library services, and wellness resources.
6
Communications: To send essential notifications (class schedules, exam dates, fee reminders), program updates, event invitations, alumni newsletters, and with your consent, marketing communications about new programs or services.
7
Institutional Improvement: To conduct surveys, analyze program effectiveness, improve teaching quality, assess learning outcomes, comply with accreditation requirements, and enhance the overall educational experience.
8
Legal & Regulatory Compliance: To comply with educational regulations, accreditation standards, government reporting requirements, tax obligations, and respond to lawful requests from authorities.

Data Sharing & International Transfers

We share your data only with parties who support our educational mission, require it to deliver services on our behalf, or as required by law. We do not sell student data to third parties.

Recipient Purpose Data Shared
Accreditation Bodies Program accreditation and quality assurance Enrollment statistics, learning outcomes, graduate employment data
Educational Technology Providers Learning management, video conferencing, online assessments Name, email, course enrollment, learning activity data
Corporate Partners & Recruiters Placement assistance, internships, career services (with consent) Resume, academic performance, contact details
Payment Processors Tuition and fee collection Payment details, transaction records
Cloud Service Providers Data hosting, backup, IT infrastructure All categories of data in encrypted form
Government Authorities Regulatory compliance, visa verification for international students Enrollment status, academic records as required by law
Alumni Networks & Associations Alumni engagement, networking, career support Name, graduation year, contact details, professional information
Research Partners (with consent) Academic research, surveys, institutional studies Anonymized or aggregated data; identifiable data only with explicit consent
International Transfers: Where data is transferred outside your country of residence (e.g., to cloud providers or partner institutions operating in other jurisdictions), we ensure appropriate safeguards are in place through standard contractual clauses, adequacy decisions, or equivalent protections.

Data Retention

We retain personal data only for as long as necessary to fulfil educational purposes, maintain academic records, comply with legal obligations, or as you have consented to. Our standard retention periods are:

Data Type Retention Period Reason
Academic Records & Transcripts Permanently Educational record-keeping and transcript issuance
Application Materials (Unsuccessful) 2 years after decision Appeals process, future applications
Financial Records 7 years after final payment Tax and accounting obligations
Student Conduct Records 7 years after graduation or departure Legal compliance, institutional safety
Alumni Contact Data Until opt-out or data confirmed outdated Alumni relations and networking
Learning Platform Activity Logs 3 years after course completion Academic integrity, quality assurance
Marketing Preferences Until consent withdrawn Consent-based communications
Website Analytics (anonymised) 26 months Website improvement analysis
After the applicable retention period, data is securely deleted or anonymised. Anonymised, aggregated data may be retained indefinitely for institutional research and statistical purposes without constituting personal data.

Security Measures

The Shri Mahakal Institute implements technical and organisational security measures appropriate to the sensitivity and volume of educational data we hold. Protecting student privacy and academic integrity is a core institutional priority.

Encryption

All student records and sensitive data are encrypted at rest using AES-256. Data in transit between our systems, learning platforms, and users is protected using TLS 1.3 or higher.

Access Controls

Access to student data is restricted on a strict need-to-know basis. Faculty and staff undergo privacy training and are bound by confidentiality obligations. Role-based access ensures only authorized personnel can view specific data.

System Security

Our IT infrastructure is protected by enterprise firewalls, intrusion detection systems, multi-factor authentication, and regular security patches. We conduct annual security audits and penetration testing.

Breach Response

In the event of a data breach affecting your personal data, we will notify affected individuals and relevant authorities within the timelines required by applicable law (typically within 72 hours for GDPR-covered individuals).

Your Responsibility: You are responsible for maintaining the security of your student portal credentials and your own devices. Never share your login details. Report any suspected unauthorized access immediately to our IT support team at support@mba-institute.edu.

Cookies & Tracking

Our website and learning platforms use cookies and similar tracking technologies to ensure proper functionality, enhance your learning experience, and analyse usage patterns. We use the following categories of cookies:

1
Strictly Necessary Cookies: Essential for the website and learning platform to function. These include session management, authentication tokens, security features, and form data retention. These cannot be disabled without affecting access to educational services.
2
Functional Cookies: Enable enhanced functionality such as remembering your language preferences, course bookmarks, video playback position, and accessibility settings. Improves your learning experience across sessions.
3
Analytics Cookies: Help us understand how students use our platforms, which resources are most valuable, where students encounter difficulties, and overall engagement patterns. Data is aggregated and anonymised. We use Google Analytics or equivalent. Requires your consent.
4
Marketing Cookies: Used to deliver relevant program information and track the effectiveness of our marketing campaigns. Only deployed with your explicit consent and can be disabled at any time.
Managing Cookies: You can control and delete cookies through your browser settings or our cookie preference centre. Note that disabling certain cookies may impact your ability to access learning materials or use platform features. Essential cookies for educational delivery cannot be disabled while accessing student services.

Your Rights

Subject to applicable law and certain legal exemptions (particularly for academic records which must be maintained for accreditation and regulatory purposes), you have the following rights in relation to personal data we hold about you. We will respond to all valid requests within 14 days.

Right of Access

Request a copy of the personal data we hold about you and how it is used. You may request your educational records, enrollment history, and communications.

Right to Rectification

Request correction of inaccurate personal or contact data. Note that academic records such as grades cannot be altered except through official academic appeals processes.

Right to Erasure

Request deletion of your data where there is no overriding legal or educational basis for retention. Academic records cannot be deleted as we are legally required to maintain them.

Right to Restrict Processing

Request that we limit how we process your data in certain circumstances, such as for marketing purposes, while maintaining your access to educational services.

Right to Data Portability

Receive your personal data in a structured, machine-readable format (e.g., CSV, JSON) where technically feasible, to transfer to another institution if desired.

Right to Withdraw Consent

Withdraw consent for marketing communications, testimonials, or optional services at any time without penalty or impact on your enrollment status.

Right to Object

Object to processing based on legitimate interests, such as alumni outreach or institutional research, unless we have compelling grounds that override your interests.

How to Exercise Your Rights: Submit a written request to shrimahakalinstitute@gmail.com with "Data Rights Request" in the subject line. We may need to verify your identity before processing the request. Current students can also submit requests through the student portal. There is no charge for reasonable requests.

Minors' Privacy

The Shri Mahakal Institute's graduate programs are directed exclusively at adults aged 18 and over. All applicants and students must meet our minimum age requirements for admission. We do not knowingly collect personal data from individuals under 18 years of age through our standard admissions or enrollment processes.

For executive education programs or campus events where minors may attend as guests (e.g., family orientation programs), we obtain parental or guardian consent before collecting any personal information.

If we become aware that personal data from a person under 18 has been submitted without proper parental consent, we will delete that data promptly. If you believe we have inadvertently collected such data, please contact us at the address below.

Contact & Complaints

For all privacy-related queries, data rights requests, or concerns about how we handle your information, please contact our Data Protection Officer:

Data Protection Officer

shrimahakalinstitute@gmail.com
Response within 14 days for data rights requests.

Phone: +91 99999 58585
Office Hours: Monday-Friday, 9 AM - 5 PM

This Privacy Policy was last reviewed and updated: May 2026. The Shri Mahakal Institute reserves the right to update this policy at any time to reflect changes in our practices or applicable law. Material changes will be communicated to current students via email. The current version on this page supersedes all previous versions.